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Service · AI Meeting Scheduler

Meetings that book themselves

AI‑powered scheduling that eliminates back‑and‑forth emails, respects time zones, sends reminders, and syncs with your calendar – so you never double‑book or miss a meeting.

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90%
Less scheduling time No back‑and‑forth emails.
0
No‑shows Automated reminders.
24/7
Booking availability Even outside work hours.
3x
More meetings booked Faster response to requests.
Capabilities

What your AI Meeting Scheduler does.

Eliminate the scheduling ping‑pong. Let AI handle the entire meeting lifecycle – from booking to reminders to rescheduling.

Automated Booking

Share a simple booking link. AI checks your calendar, suggests available slots, and confirms meetings instantly – no back‑and‑forth.

Smart Time Zone Detection

Automatically detects each participant's time zone and displays slots in their local time. No confusion.

Automated Reminders

Send email and SMS reminders before meetings – 24h, 1h, or custom intervals. Drastically reduces no‑shows.

Rescheduling & Cancellations

Let invitees reschedule or cancel with one click. AI updates calendars and notifies all parties automatically.

Group Polling

Find the best time for 3+ participants. AI sends a poll, collects votes, and books the winning slot.

Video Conferencing Integration

Auto‑generate Zoom, Google Meet, or Teams links and add them to every calendar invite.

Paid Bookings

Collect payments (Stripe) during booking – perfect for consultations, coaching, or paid discovery calls.

Booking Analytics

Track meeting volume, no‑show rates, peak booking times, and team availability – all in one dashboard.

Process

From email ping‑pong to
one‑click scheduling.

01

Calendar Integration

We connect your Google, Outlook, or iCloud calendar(s) – including team calendars if needed.

02

Rules & Buffer Setup

Configure your availability windows, minimum notice, maximum lead time, and buffers between meetings.

03

Booking Page Customisation

Design your booking link, form fields, confirmation emails, and reminders to match your brand.

04

Workflow Integration

Connect to your CRM, email marketing, or payment processor – so bookings trigger actions automatically.

05

Go‑live & Monitoring

Deploy your booking link. We monitor usage, optimise reminders, and provide ongoing support.

Use Cases

Real scheduling AI. Real industries.

Healthcare & Medical

Patient appointment booking, follow‑up reminders, telehealth links

Real Estate & Construction

Property viewing scheduling, contractor meetings, site visit bookings

Retail & Ecommerce

Buyer consultation calls, supplier meetings, return appointments

Banking, Finance & Insurance

Financial advisor calls, loan interview scheduling, claim reviews

Logistics & Transportation

Dispatch planning calls, carrier meetings, delivery window bookings

Manufacturing & Energy

Supplier negotiation calls, maintenance scheduling, site audits

Hospitality, Travel & Events

Wedding consultation calls, event planning meetings, vendor coordination

Professional Services & B2B

Client discovery calls, proposal reviews, project kickoff meetings

Education & Government

Parent-teacher meetings, admissions interviews, consultation calls

Technology, SaaS & Telecom

Product demo bookings, technical support calls, onboarding sessions

Media, Sports & Entertainment

Talent booking calls, sponsorship meetings, press interview scheduling

Home & Facility Services

Estimate appointments, service calls, follow‑up visits

FAQ

Common questions.

Which calendars does it work with?

Google Calendar, Microsoft 365/Outlook, Apple iCloud, CalDAV, and any standard ICS feed. We also support team calendars and resource calendars (conference rooms).

Can I set different availability for different meeting types?

Yes. You can create multiple booking types (e.g., 15min discovery, 45min consultation) with different durations, buffers, and availability windows.

What about time zones?

Fully automatic. The AI detects your invitee's time zone from their browser or email and shows available slots in their local time.

Can I avoid double bookings?

Absolutely. Our system checks your live calendar in real time and blocks slots that are already taken – across multiple calendars if needed.

How are reminders sent?

Email and SMS. You choose the schedule (e.g., 24h, 1h before). Attendees can also add the event to their own calendar with one click.

How long does it take to deploy?

Basic single‑user scheduling (booking link + calendar sync) takes 1‑2 days. Team scheduling with CRM/payment integration takes 1‑2 weeks.

Can I embed the scheduler on my website?

Yes. We provide a simple embed code (iframe or JavaScript widget) that you can add to any page – WordPress, Shopify, custom HTML.

What's the pricing?

Flat monthly fee per user or team – much less than Calendly or other SaaS tools, with full customisation and white‑labelling included.

Book a consultation

Let's automate your
scheduling.

Book a free 30‑minute call. We'll understand your meeting types, calendar complexity, and integration needs – then deploy a custom scheduling solution in days.

  • ✓ Free — no payment required
  • ✓ 30 minutes, no fluff
  • ✓ Clear scope & timeline on the call
  • ✓ No technical knowledge needed
Response within 24h No commitment Free scoping
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